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SOUTH WINDSOR PUBLIC LIBRARY                                       DRAFT
LIBRARY BOARD OF DIRECTORS         Regular Meeting February 12, 2019 
 
MINUTES
 
  1. A Special Meeting of the South Windsor Public Library Board of Directors was held in the Friends Room of the Library on Tuesday, February 12, 2019. The Meeting was called to order by Chair Carole Stroud at 9:30 a.m. 
 
PRESENT:                  C. Stroud, K-M. Sharos, K. Chiappetta, B. Asplund, C. Gallagher
ABSENT:                   M. Andrus
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                    S. Reault, New Business Manager/Administrative Assistant
                                   
  1. Friends of the South Windsor Public Library – no report      
 
  1. Public Participation – none
 
  1. It was moved and seconded (Asplund/Chiappetta) to adopt the Minutes of the Regular Meeting January 22, 2019. Voted unanimously.    
 
  1. It was moved and seconded (Gallagher/Asplund) that the Treasurer’s Reports from January 2019 be accepted and placed on file, subject to audit. Voted unanimously. 
 
  1. Director’s Reports – Mrs. Etter reported that this month has been extremely busy.  A panel of librarians from other libraries conducted the interviews for the Children’s supervisor position.  After the panel submits their recommendation of the top two applicants, Mrs. Etter will interview these candidates.  The Library Assistant I position had over 50 applicants.  The concert Saturday will feature a Gypsy Jazz band, “Chat Noir”.  The Library hosted the Hartford Foundation open meeting for South and East Windsor residents to get their views about the issues in their communities. About 65 people attended this forum. 
7.  Old Business -  
  1. Equipment – no report.             
  2. Committees
  1.  Personnel, Policy, and Rules – no policy review scheduled.
  2. Strategic Planning Committee
    1. Focus Group planning results – Mrs. Asplund has names for the Children’s Focus group.  There was low turnout for the Business focus group; Maxine Bleiweis suggested that focus group participants be called and confirm their attendance a few days before the scheduled group meeting.  Some of Mrs. Stroud’s contacts suggested that they would be willing to answer questions, but not be a part of a focus group.  The focus group conducted with Timothy Edwards Middle School was well attended and productive.
    2. Telephone interviews – no comment
    3. Advisory Council – Mrs. Asplund and Mrs. Etter will work together to target citizens who would be willing to serve on the Advisory Council.
    4. Work Group – A staff meeting will be held on March 6, 2019 to meet with the facilitator.  The Library will open at 11 a.m. that day. The next Strategic Planning committee meeting will be held after the focus groups (no certain date).
  1. IT License updates – Mrs. Etter is working with Jason Stumpf and the Town IT staff to resolve this complicated issue.  The cost of the licenses vary widely.
  2. Wish List – no report
 
  1.  New Business
  1. Staff – Sandy Realt has been hired as the new business manager, and has begun to train with Mrs. Preuss.  The first round of interviews for the Children’s Librarian has begun.  The hiring for other vacancies will begin after this hire.
  2. Any other business that may properly come before the Board – none           
 
9.   Communications – none
 
  1. Executive Session to discuss matters which by law are deemed confidential – not needed.  Mrs. Stroud would like to review the Library Director’s performance at the March meeting.
           
11.  Library Board Chairman’s Comment – no comment
 
12.  Adjournment - Meeting adjourned 10:15 a.m. (Chiappetta).
 
 
Respectfully Submitted,
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant