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SOUTH WINDSOR PUBLIC LIBRARY               DRAFT                      LIBRARY BOARD OF DIRECTORS         Regular Meeting November 27, 2018 
 
MINUTES
 
A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, November 27, 2018. The Meeting was called to order by Chair Carole Stroud at 7:02 p.m.  
PRESENT:                  C. Stroud, K-M. Sharos, C. Gallagher, K. Chiappetta, B. Asplund
ABSENT:                   M. Andrus
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                    J. Snyder, Town Council Liaison
                                   
Friends of the South Windsor Public Library – During the Bag of Books sale in October, some of the handles on the bags broke.  It seems that they are defective, and Mrs. Etter is working with our sales rep to fix the issue.  
Public Participation – none 
It was moved and seconded (Gallagher/Chiappetta) to adopt the Minutes of the Regular Meeting October 23, 2018. Voted unanimously.     
It was moved and seconded (Chiappetta/Asplund) that the Treasurer’s Reports from October 2018 be accepted and placed on file, subject to audit. Voted unanimously.   
Director’s Reports – Mrs. Etter informed the Board that the LSTA Grant has been awarded to us!  The $5,000 grant will go towards the Strategic Planning Project.  Per the grant guidelines, we cannot start the project until January.  Mrs. Etter thanked Jan Snyder for her support of the roof replacement and elevator controls projects.  We had several patrons who came to the Library for the pre-application for Section 8 housing. This application was only available on the internet.  The painting of the small area around the sculpture on the lower level will have to wait, until funds are available from the Building maintenance budget.  The lighting in the Friends Book Sale room is inadequate; Clay Major will be looking at alternative solutions.  
7.  Old Business -  
Equipment – The printer in the Reference department needs replacement.  A number of chairs need new pneumatic cylinders.  Another laminate top needs to be reglued.                 
Committees

Personnel, Policy, and Rules – Internet Policy Review - Mrs. Etter presented the Board with the current Internet policy for their review.  Two minor changes were made.  It was moved and seconded (Asplund/Chiappetta) to accept the changes to the Internet Policy, as discussed.  Voted unanimously.
Strategic Planning Committee – LSTA Grant Application – discussed in Director’s Reports.  Mrs. Etter expects to receive the paperwork by the end of the week.
Technology Projects – Emerging Technologies Librarian Laura LaBelle is continuing to teach the code/robots class at the beginner and advanced levels.  We have received the new bar code scanners for inventory control and proper shelving.
Wish List – no report 
 New Business

Staff – The Board received the resignation notice of the Business Manager.  Mrs. Etter will advertise for a replacement. 
Building Projects – Pending projects include the roof and elevator control replacements.  The new chiller has been installed.  Two doors were replaced in the Tech Services department.  The doors were exits, and they couldn’t be opened.  The replacement doors were not properly installed and the vendor will be back to replace them.
Proposed 2019 Meeting Dates – The Board reviewed the dates, and made 2 changes.  It was moved and seconded (Chiappetta/Sharos) to approve the draft calendar as amended.  Voted unanimously. 
Any other business that may properly come before the Board – Mrs. Chiappetta wants to upgrade our “flex” certificate of deposit at United Bank, to take advantage of higher rates.  She may have to transfer money into the account.  It was moved and seconded (Chiappetta/Sharos) to change the current CD to a 30 month term at 3.30%, and to transfer   $10,000 from the Special Account to the CD.  Voted unanimously.         
9.   Communications – none
 
Executive Session to discuss matters which by law are deemed confidential - none            
11.  Library Board Chairman’s Comment – Mrs. Stroud wished the Board a wonderful holiday season.
 
12.  Adjournment - Meeting adjourned 8:10 p.m. (Asplund).
 
 
Respectfully Submitted,
 
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant