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SOUTH WINDSOR PUBLIC LIBRARY                                       DRAFT
LIBRARY BOARD OF DIRECTORS         Regular Meeting November 28, 2017 
 
MINUTES
 
  1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, November 28, 2017. The Meeting was called to order by Chair Carole Stroud at 7:00 p.m. 
 
PRESENT:                  C. Stroud, K. Chiappetta, B. Asplund, M. Andrus, M. Lewis
ABSENT:                   K-M. Sharos
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                    L. Clark, and J. Stumpf, Library employees  
                                   
  1. Friends of the South Windsor Public Library –The Friends honored longtime Friends Board member and hospitality chair June Silver with a luncheon.  She has moved to New Jersey to be closer to family.      
 
  1. Public Participation – none
 
  1. It was moved and seconded (Asplund/Chiappetta) to adopt the Minutes of the Regular Meeting October 17 and Strategic Planning Committee Meeting November 8, 2017. Voted unanimously.    
 
  1. It was moved and seconded (Chiappetta/Andrus) that the Treasurer’s Reports from October 2017 be accepted and placed on file, subject to audit. Voted unanimously.  
 
  1. Director’s Reports – Mrs. Etter reviewed the 6P report with the Board. 
 
7.  Old Business -  
  1. Equipment – The elevator is still having problems, and was taken out of service for replacement of a burned out motor and relays. Otis Elevator has informed us that the motor will be installed as soon as it is received by them.             
  2. Committees
  1.  Personnel, Policy, and Rules – Benefits discussion – Mrs. Stroud and Mrs. Etter met with Town Manager Matt Galligan and Vanessa Perry to get information on the benefits offered to Library employees and other town employee groups.  Mrs. Stroud wanted to stress to the Town Manager that the Library employees feel disrespected that their benefits are not the same, and she understands that the Board also has a fiduciary responsibility to the Town.  Mrs. Stroud wanted to communicate to them that communication between Town Hall and the Library needs to improve when benefits are changed.  They agreed and will give us information in the future.  The life insurance benefit which is currently one times the salary for Library employees and Town Hall union and two times for Town Hall employees will be corrected by Matt Galligan by July 1 2017, and he will calculate the cost of the change. For sick day accrual, different employee groups have different caps on the accrual.  The Library currently has a cap of 100 days. Town Hall employees also get 5 personal days as compared to 3 for Library employees.  After discussion, it was moved and seconded (Chiappetta/Lewis) to increase the sick day accrual from 100 days to 150 days and to increase the personal days from 3 days to 4 days, effective January 1 2018.  Voted unanimously. Linda Clark asked about the sick time payout that some groups in the Town Hall are entitled to.  Mrs. Stroud responded that they need more information on this benefit.
  2. Strategic Planning Committee – Aspen Report Action Plan – Service Population Map - The next Strategic Planning meeting will be held on November 30 at 7 p.m. in the Seminar Room. 
  3. Technology Projects – Additional technology devices are being purchased to enhance the technology classes currently being offered.  This expense will be paid out of the Braender funds. 
  4. Connecticar/deliverIT CT – We are using both delivery systems (State Library and LCI).  We have started to fulfill holds again.  It has been a challenge to move books around the Library with the elevator out of service.
  5. Trustee Orientation Packet – Once passed, the updated Salary Ranges and 2017-2018 budget pages should be added to the Board notebooks.
  6. Consideration of Salary Ranges – Mrs. Etter presented the Board with the chart showing the Salary Ranges that were discussed at the September meeting. It was moved and seconded (Andrus/Chiappetta) to accept the South Windsor Public Library Salary Ranges for July 2017-June 2019 as developed following Library Board approval the Regular Board meeting September 26, 2017.  Voted unanimously.
  7. Budget and Salaries 2017/18 – It was moved and seconded (Lewis/Asplund) to allocate funds in the Operating Budget of the South Windsor Public Library for Fiscal Year 2017/2018 as recommended by the Library Board Finance Committee, including salary recommendations advised by the Library Director.  Voted unanimously.
  8. Wish List – The new chair order approved at the October meeting is in progress.
 
  1.  New Business
  1. Staff – no report
  2. Proposed Calendar of Regular Library Board Meetings 2018 – Mrs. Etter presented the Board with the proposed meeting dates.  After discussion, it was moved and seconded (Andrus/Asplund) to accept the 2018 dates as presented.  Voted unanimously.
  3. Any other business that may properly come before the Board – The December Board meeting will be held on Monday, December 18 at 7 p.m.  Please note the time change.  A sample of a self-evaluation of the Library Board was presented to the Board.  Mrs. Stroud would like the Board to review this form, and have this item added to the agenda for the December meeting.         
 
9.   Communications – Mrs. Preuss thanked the Board for their efforts in the review of the benefits plan offered to Library employees.
 
  1. Executive Session to discuss matters which by law are deemed confidential – none
           
11.  Library Board Chairman’s Comment – no comment
 
12.  Adjournment - Meeting adjourned 8:15 p.m. (Andrus).
 
 
Respectfully Submitted,
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant