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SOUTH WINDSOR PUBLIC LIBRARY                                       DRAFT
LIBRARY BOARD OF DIRECTORS         Regular Meeting April 24, 2018 
  1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, April 24, 2018. The Meeting was called to order by Chair Carole Stroud at 7:01 p.m. 
PRESENT:                  C. Stroud, K. Chiappetta, B. Asplund, C. Gallagher, K-M. Sharos
                                    M. Andrus
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                    J. Snyder, Town Council Liaison
                                    D. Carroll, Friends Liaison
  1. Friends of the South Windsor Public Library – The Friends will be having a Bag of Books sale on May 2-6.  The Salad Luncheon will be held on June 5 at the Wapping Community Church.  They are working on a fundraiser assembling wreaths to be sold in an auction.  All are welcome to design a wreath during the period from July 12 through August 4.  The finale (auction) will be on August 6.    
  1. Public Participation – none
  1. It was moved and seconded (Andrus/Chiappetta) to adopt the Minutes of the Regular Meeting March 27, 2018. Voted unanimously.    
  1. It was moved and seconded (Chiappetta/Sharos) that the Treasurer’s Reports from March 2018 be accepted and placed on file, subject to audit. Voted unanimously. 
  1. Director’s Reports – Mrs. Etter just returned from the CLA Annual Conference in Danbury.  Two of the best programs she attended were on the Law Library System, which is part of the State Library, and responding to the needs of our immigrant and refugee communities.  The last WinterPops! Concert was held on Saturday, April 21 and had over 100 attendees.  Due to increasing costs for Hoopla, the Library will be changing the maximum number of downloads per patron per month from 10 to 8.
7.  Old Business -  
  1. Equipment – We have replaced the printer in the Children’s Department.  We have been having trouble with the doors at the upper level; they are outdated and are scheduled to be replaced.             
  2. Committees
  1. Personnel, Policy, and Rules – Update – The committee is working on salary considerations as a result of a salary survey of libraries.  Mrs. Stroud, Mrs. Etter and Mrs. Snyder met with Town Manager Matt Galligan and Vanessa Perry to present the data assembled regarding salary ranges for Library employees.  This must be approved by the Town Council.  Mr. Galligan would like to have this resolution presented to the Town Council at their regular meeting on Monday, May 7.  It was moved and seconded (Sharos/Gallagher) to present the Salary adjustment ranges including graphs and attachments to the Town Council for their approval.  Voted unanimously.
  2. Strategic Planning Committee – Update – Mrs. Etter informed the Board that we have had one proposal responding to the request for a facilitator for focus groups. We will be soliciting other proposals.  Mrs. Stroud wants an agreement with a facilitator by the next Board Meeting.  The cost for the proposal that we received was approximately $9,000, which is negotiable.  Mrs. Sharos expressed her concerns about the cost of the facilitator for the focus groups.  The committee will meet next week, May 2 at 6:30 p.m.  Mrs. Stroud would like Board members to review the facilitator section of the Aspen Institute document (available online.)
  3. Finance Committee – Budget Presentation -   no report
  4. Technology Projects – no report    
  5. Connecticar/deliverIT CT – no report – Chair Stroud requested that this item be removed from future agendas.  Any news will be reported in the Director’s Report
  6. Trustee Orientation Packet – The Board will bring their binders in to have the index updated. 
  7. Wish List – no report
  1.  New Business
  1. Staff – Part-time Library Assistant I will be leaving the Library for a position in the Town Manager’s office.
  2. Any other business that may properly come before the Board – Mrs. Etter informed the Board that the circ system will be capable of sending out welcome letters to new patrons.  The receipts will now put an approximate cost of the items checked out to show the patrons how much they save by borrowing items, rather than buying them.  There will also be a change in how patrons renew items.           
  1. Communications – none
  1. Executive Session to discuss matters which by law are deemed confidential – none
11.  Library Board Chairman’s Comment – Mrs. Stroud commented that in the ACLB handbook, new trustees should be given a tour of the library.
12.  Adjournment - Meeting adjourned 8:30 p.m. (Andrus).
Respectfully Submitted,
Jean M. Preuss
Business Manager/Administrative Assistant