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SOUTH WINDSOR PUBLIC LIBRARY               DRAFT                      
LIBRARY BOARD OF DIRECTORS         Regular Meeting June 26, 2018 
 
MINUTES
 
  1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, June 26, 2018. The Meeting was called to order by Chair Carole Stroud at 6:06 p.m. 
 
PRESENT:                  C. Stroud, K. Chiappetta, B. Asplund, M. Andrus, K-M. Sharos,
C. Gallagher
ALSO PRESENT:      M. J. Etter, Library Director
                                    D. Carroll, Friends Liaison
J. Preuss, Business Manager/Administrative Assistant
                                   
  1. Friends of the South Windsor Public Library – The Salad Luncheon was held on Tuesday, June 5 at Wapping Community Church.  Mrs. Carroll remarked how good the luncheon and guest speaker, Madeleine Blais were. She reminded the Board that the craft workshop for the wreath project will be on Thursday night here at the Library.       
 
  1. Public Participation – none
 
  1. It was moved and seconded (Asplund/Andrus) to adopt the Minutes of the Regular Meeting May 29, 2018.  Voted unanimously.    
 
  1. It was moved and seconded (Chiappetta/Asplund) that the Treasurer’s Reports from May 2018 be accepted and placed on file, subject to audit. Voted unanimously. 
 
  1. Director’s Reports.  Mrs. Etter reviewed the stats and 6P commentary.  She noted that we are working on expenditures for the end of year 2017-2018.      
 
7.  Old Business -  
  1. Equipment – The new scanner has been installed.             
  2. Committees - Strategic Planning Committee – The committee met and interviewed 3 candidates for the facilitator of the Strategic Planning of the Library.  The committee has a preference for the selection of the facilitator, but a price has to be agreed upon. The committee will meet again before the next Board meeting on July 24 and present their selection to the Board for their approval.
  3. Technology Projects – Mrs. LaBelle had a display today to show patrons the newest gadgets, including the robots and “musical” bananas.  A music mixing program is on order. 
  4. Trustee Orientation Notebooks – Mrs. Etter presented the Board with possible Table of Contents divider subjects.    
  5. Wish List – none 
 
  1.  New Business
  1. Staff – Mrs. Etter is working with the website administrator to offer fillable forms for job applicants.
  2. Operating Budget 2017/18 (Transfers) – It was moved and seconded (Asplund /Sharos) to authorize Library Director Mary Etter to make line transfers necessary to assure the most complete expenditure of the 2017/2018 Operating Budget.  Voted unanimously.
  3. Budget, Salary Ranges, and Salaries 2018/19 – It was moved and seconded (Sharos/Gallagher) to allocate funds in the Operating Budget of the South Windsor Public Library to Fiscal Year 2018-2019 as recommended by the Library Board Finance Committee, including salaries for Library staff as recommended by the Library Director upon instruction by the Library Board.  Voted unanimously.
  4. Election of Board Officers 2018 - 2020 – It was moved and seconded (Andrus/Sharos) to nominate Carole Stroud to serve as Library Board Chair, to nominate Kathy Chiappetta to serve as Library Board Vice-Chair, to nominate Cathy Gallagher to serve as Library Board Secretary and to nominate Betty Asplund to serve as Library Board Treasurer from July 1, 2018 to June 30, 2020. Chair Stroud asked for additional nominations from the floor.  There being no additional nominations, the Chair requests that the Secretary cast one vote for the nominee of all offices.  So voted.  The Board voted unanimously for all nominations.
  5. Resolution designating Bank Signees and Investment Account Signees – It was moved and seconded (Andrus/Sharos to designate Library Board Chair Stroud, Vice Chair Chiappetta, Secretary Gallagher and Treasurer Asplund as signees on the Library’s Collection Account and the Special Account (with Library Director Mary Etter) for the period of July 1, 2018 through June 30, 2020, in accordance with the requirements of United Bank. Voted unanimously.
  6. Holiday/Sunday Schedule 2018/19 – It was moved and seconded (Sharos/Chiappetta) that the Library adopt the holiday and Sunday schedule for fiscal year 2018/2019, as presented by Library director Mary J. Etter and amended to show Monday, December 24, 2018 as closed.  Voted unanimously.
  7. Summer Board Meetings – The Board will meet as scheduled on Tuesday, July 24, 2018 at 7 p.m.  The need for the August meeting will be discussed at this meeting.
  8. Any other business that may properly come before the Board – Mrs. Etter informed the Board that 2 young patrons will be doing projects here in the summer.  One patron, a SWHS student who attended this year’s Hugh O’Brian Youth Leadership Program, is conducting 2 “Linus Project” workshops.  The Linus Project provides blankets to comfort children in hospitals, shelters, etc.  Another patron is doing a SWHS Capstone project, which will be teaching American Sign Language to interested 2nd to 5th graders.           
 
  1. Communications – none
 
  1. Executive Session to discuss matters which by law are deemed confidential – none 
           
11.  Library Board Chairman’s Comment – Mrs. Stroud thanked the Board members for their support.
 
12.  Adjournment - Meeting adjourned 7 p.m. (Andrus).
 
 
Respectfully Submitted,
 
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant