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SOUTH WINDSOR PUBLIC LIBRARY                           D R A F T      
LIBRARY BOARD OF DIRECTORS         Regular Meeting June 20, 2017 
 
MINUTES
 
  1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, June 20, 2017. The Meeting was called to order by Chair Carole Stroud at 6:05 p.m. 
 
PRESENT:                  C. Stroud, K. Chiappetta, B. Asplund, K-M. Sharos, M. Lewis
ABSENT:                   M. Andrus
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                   
  1. Friends of the South Windsor Public Library – Former Friends President Diane Carroll will represent the Friends at Library Board meetings.  The Salad Luncheon was held on Friday, June 16 at Wapping Community Church.  Tracey O’Shaughnessy, author and associate Features Editor of the Waterbury Republican-American, was the featured speaker.  Approximately 60 people attended the luncheon.  Mrs. Etter distributed the tote bag giveaway to the Board members.       
 
  1. Public Participation – none
 
  1. It was moved and seconded (Asplund/Chiappetta) to adopt the Minutes of the Regular Meeting   May 23, 2017.  Voted unanimously.    
 
  1. It was moved and seconded (Asplund/Chiappetta) that the Treasurer’s Reports from May 2017 be accepted and placed on file, subject to audit. Voted unanimously. 
 
  1. Director’s Reports.  The online museum pass reservation system will be starting Monday June 26 with a “soft opening.”  Patrons will be able to reserve and print a museum pass for any museum that allows this function.  Peter and Daria Plummer are looking to obtain another sculpture from their donations to the Children’s Sculpture Fund.  Mrs. Etter will begin to search for an appropriate sculpture.  After her meeting Monday at the State Library Board, Mrs. Etter reported on the status of the deliverIT system.  The deliverIT system continues to be a problem.  In July, it is being changed in preparation for a tiered system.  The State Library will provide a basic level of service and libraries will have to pay for more service.  CLC will manage the bid process for selecting a delivery service for consortium libraries.      
 
7.  Old Business -  
  1. Equipment – Laura LaBelle, Emerging Technologies Librarian, is preparing the list of supplies to be purchased for the Makerspace projects.             
  2. Committees
  1. Personnel, Policy, and Rules – Draft Policies on Exam Proctoring and Use of Study Rooms by Tutors – These policies were distributed to Board members and will be discussed at the next meeting, July 25, 2017. 
  2. Strategic Planning Committee – Distribute documents for July Regular Board Meeting – The sections Resources & Services and Staff were included in the packet for review at the July meeting.
  1. Technology Projects Set date/time for Makerspace Field Trips – Mrs. Etter will come up with dates on Wednesdays and Saturdays for these trips. 
  2. Connecticar/deliverIT CT update – discussed in Director’s Report.
  3. Trustee Orientation Packet – Mrs. Stroud would like this packet ready for the July meeting. 
  4. Wish List – none 
 
  1.  New Business
  1. Staff – no report
  2. Operating Budget 2016/17 (Transfers) – It was moved and seconded (Sharos/Asplund) to authorize Library Director Mary Etter to make line transfers necessary to assure the most complete expenditure of the 2016/2017 Operating Budget.  Voted unanimously.
  3. Budget and Salaries 2017/18 – Item tabled until the July meeting.
  4. Confirmation of Elected Board Officers 2017 - 2018 – All Board Officers confirmed their commitment to serve out the second year of their terms.
  5. Resolution designating Bank Signees and Investment Account Signees – no changes necessary.
  6. Holiday/Sunday Schedule 2017/18 – It was moved and seconded (Sharos/Lewis) that the Library adopt the holiday and Sunday schedule for fiscal year 2017/2018, as presented by Library director Mary J. Etter and amended to show Saturday, December 23, 2017 as closed.  Voted unanimously.
  7. Any other business that may properly come before the Board – none           
 
9.   Communications – Mrs. Etter received a thank you note from a Friends scholarship recipient who completed her first year of college.
 
  1. Executive Session to discuss matters which by law are deemed confidential – tabled until the July 25th meeting. 
           
11.  Library Board Chairman’s Comment – Mrs. Stroud commented that the ACLB newsletter is included in this packet for the Board to read.  The next issue will be out in early July.
 
12.  Adjournment - Meeting adjourned 6:51 p.m. (Sharos).
 
 
Respectfully Submitted,
 
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant