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SOUTH WINDSOR PUBLIC LIBRARY                                       DRAFT
LIBRARY BOARD OF DIRECTORS         Regular Meeting October 17, 2017 
  1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, October 17, 2017. The Meeting was called to order by Chair Carole Stroud at 7:00 p.m. 
PRESENT:                  C. Stroud, K. Chiappetta, B. Asplund, M. Andrus, M. Lewis
ABSENT:                   K-M. Sharos
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Snyder, Town Council Liaison
                                    J. Preuss, Business Manager/Administrative Assistant
                                    D. Carroll, Friends of the Library Liaison
                                    C, Brennan, L. Clark, and J. Stumpf, Library employees      
  1. Friends of the South Windsor Public Library – Dianne Carroll, Friends liaison to the board, announced that June Silver is “retiring” from the Friends.  The Friends will honor June with a luncheon before she leaves.  She is moving to be closer to family.  The dictionaries have arrived, and Friends member Mary Spellacy and Outreach Librarian Sarah Prattson will begin visiting all 3rd grade classes in town.    
  1. Public Participation – none
  1. It was moved and seconded (Andrus/Asplund) to adopt the Minutes of the Regular Meeting September 26 and Strategic Planning Committee Meeting October 12, 2017. Voted unanimously.    
  1. It was moved and seconded (Chiappetta/Lewis) that the Treasurer’s Reports from September 2017 be accepted and placed on file, subject to audit. Voted unanimously.  
It was moved and seconded (Andrus/Chiappetta) to move the order of the agenda to discuss item 7.b.1 Personnel, Policy and Rules – Benefits discussion.  Voted unanimously.  Mrs. Stroud asked the Library employees present to open the discussion.  Carol Brennan opened the discussion by saying that the Library staff is disappointed that our benefits are different from the benefits received by other Town staff, specifically the non-union management staff.  Mrs. Stroud pointed out that there are many different employee groups in the Town, including unions, all having different benefits.  She and Mrs. Etter have met with Vanessa Perry, Human Resources Manager to discuss the difference in benefits packages.  Mrs. Stroud and Town Council Liaison Jan Snyder will meet with Town Manager Matt Galligan to discuss the differences and will communicate the results of their discussions to the staff.
  1. Director’s Reports – Mrs. Etter is working on a program with area museums that provide presentations on their museums. The USS Constitution in Boston offers free passes to Libraries, and we have applied for one.  She reported that long-time Friend of the Library Lorraine Comeau died over the past weekend; Mrs. Comeau was a faithful volunteer with the book sale and hospitality committees. 
7.  Old Business -  
  1. Equipment – The elevator is still having problems, and was taken out of service for repairs by Otis one day last week and again this morning.             
  2. Committees
  1.  Personnel, Policy, and Rules – Benefits discussion – discussed above.
  2. Strategic Planning Committee – Aspen Report Action Plan – Service Population Map - Mrs. Asplund presented a draft of a letter to the staff about the Strategic Plan.  The Board suggested adding a sentence at the end; Mrs. Asplund will revise the letter and forward to the staff.  A handout was included in the Board packet to list the service populations at the Library.  A list was compiled by the Board.  The discussion will continue at the next Strategic Planning meeting, which will be held on October 26 at 3 p.m. in the Board Room. 
  3. Technology Projects – Emerging Technologies Librarian Laura LaBelle is preparing more complex technology classes, and the expense will come from the Braender monies in the Special Account.  She is collaborating with the TEMS media specialist to provide coding projects and robotics for an after-school club called the Genius Hour. 
  4. Connecticar/deliverIT CT – We are using both delivery systems (State Library and LCI).  We have started to fulfill holds again.
  5. Trustee Orientation Packet – discussion tabled.
  6. Consideration of Salary Ranges – discussion tabled.
  7. Budget and Salaries 2017/18 – discussion tabled.
  8. Wish List – It was moved and seconded (Chiappetta/Andrus) to approve the purchase of replacement chairs for those with broken frames, and a bench (to be placed between the two front doors) from the Special Account.  Voted unanimously.
  1.  New Business
  1. Staff – There will be a retirement reception for Children’s Librarian Sandy Westbrook on Thursday, December 28 here at the Library.  Further details will be forthcoming.
  2. Confirmation - December Meeting Date – Confirmed: the December Board meeting will be moved to Monday, December 18 at 6 p.m.
  3. Any other business that may properly come before the Board – Mrs. Etter is working on a weapons policy.  She has spoken with Scott Custer, of the SW Police Department.  The Board would like this on the agenda at the next Board meeting.        
9.   Communications – none
  1. Executive Session to discuss matters which by law are deemed confidential – none
11.  Library Board Chairman’s Comment – no comment
12.  Adjournment - Meeting adjourned 8:50 p.m. (Asplund).
Respectfully Submitted,
Jean M. Preuss
Business Manager/Administrative Assistant